Here is a super quick survey of time tracking tools. – wait, start the timer in PayMo which is the tool I’m testing now. I tested Harvest last month and reviewed it here.
Ground rules of the tool survey
Quick
Only looking at these attributes (based on my unique needs, outlined in the Harvest review).
- Cost – dolla dolla bills, y’all
- Style – This may take different formats. Like, “Things his app would say to pick up a girl/boy”, CD this app is playing in the car, etc.
- Reminders and Idle detection – I want an app to be smarter than me. THAT’S why I’m using it. I’m looking for more than an egg timer. This is a deal breaker.
- Invoicing – This is really the reason to track your time. time = money, so they say.
- Demo / free account – I got commitment issues, sure.
Other things you may want to consider in a time tracking tool (but I didn’t)
Mac and PC interoperable, employee timesheets, phone app, estimates, expenses, interface with other apps, project management features, cool reporting and graphs, task management and To Do lists, awesome customer service and social media ties, update history with consistent updates (cause this type of tool will change in the next few years, you can bet), use of hot Keys and slick user interface,
All of these tools / apps / whatevers are PC based and my survey is based on features available to PCs. If you are interested in a Mac app you should use Billings. BOOM. Done and Done. Ben just gave me a demo and it made me so mad I felt like this. (Fair warning: turn your speakers down – totally NSFW.) Also, if you are interested in tracking time on your iPhone or new iPad look here.
Summary
You be the judge. 18 tools enter, you decide their fate. I’m using PayMo and there are serious issues with it, but it has a serviceable free plan and has idle time detection. Which are you using? Did I miss your favorite? let me know in the comments below.
The Time Trackers
In alphabetical order:
Cashboard, chrometa, freckle, grindstone, harvest, LesstimeSpent, Minutedock, PayMo, projectorPM, rachota, so1o, TaskCoach, TaskForce, Tick, timerSync, toggl, tsheets, yast
Cashboard
https://www.cashboardapp.com/
- Cost: free, $10/mo. – goes up with clients invoiced and employees with access to system.
- Style: Frat guy and a hippie had a baby. That baby is hella smart.
- Reminders and Idle detection: can’t find
- Invoicing: Yes
- Demo / free account: 15 days and free account
Chrometa
http://www.chrometa.com/
- Cost: starts at $19/mo. ($29/mo. for invoices)
- Style: Crazy Eyes Killa
- Reminders and Idle detection: Oh yeah! That’s all this does… I think. There’s no ‘Features’ page. wha?
- Invoicing: yes, but at the 29/mon plan
- Demo / free account: no
- Notes: passive time keeping, this looks very interesting. Sucks that there is no demo or free service.
freckle
http://letsfreckle.com/
- Cost: $12/mo.
- Style: Cuddle Bunny
- Reminders and Idle detection: can’t find
- Invoicing: yes
- Demo / free account: yes / 30 day demo
- Notes: This app has a manifesto.
Grindstone2
http://www.epiforge.com/Grindstone/
- Cost: Free… like No credit card free? Like free demo? NO!? FREE NINETY FREE!? The catch? If you want to use your time to create invoices, the program is handcuffed to the invoice program Task Force.
- Style: A hand me down car – It’s free, so do you trust it.
- Reminders and Idle detection: yes
- Invoicing: no
- Demo / free account: All FREE
Harvest
http://www.getharvest.com/
- Cost: $12/mo.
- Style: That candidate that everyone likes, and you want to, but you can’t … but you want to, but youaren’t the target market – or Makes you feel like a gay republican
- Reminders and Idle detection: No PCs allowed (see review)
- Invoicing: hella sweet
- Demo / free account: 30 days, yep
LessTimeSpent
http://lesstimespent.com/
- Cost: $7.95/mo.
- Style: the big kids little brother
- Reminders and Idle detection: can’t find
- Invoicing: Yes
- Demo / free account: demo for 30 days
Minutedock
http://minutedock.com/
- Cost: $16/mo. (yearly discount)
- Style: A computer hacker in a wetsuit and a surf board walks into the beach cafe and orders something you’ve never heard of …
- Reminders and Idle detection: can’t find – (don’t think so, cause it’s browser based – I wonderr if you could roll y’er own with a script)
- Invoicing: Yes
- Demo / free account: 14 day demo
- Notes: uses a cool Twitter style interface
PayMo
http://www.paymo.biz/
- Cost: free, $10/mo.
- Style: Walks up to you in the Ikea and you get into a conversation about Warren Buffet driving an old pickup
- Reminders and Idle detection: yes
- Invoicing: only one invoice with free account
- Demo / free account: yes, usable free account
- Notes: Awesome. I was going to give grief about the crazy log0 cartoon… but they changed it today. I’m using PayMo now and hope to do a review soon.
Rachota
http://rachota.sourceforge.net/en/index.html
- Cost: Free as in open source
- Style: Your cousin from the Czech Republic visits you and wants to eat at Arby’s and play D+D
- Reminders and Idle detection: don’t think so “You will need to tell when you leave computer or switch tasks”
- Invoicing: yep, invoice report
- Demo / free account: open source free download
Task Coach
http://www.taskcoach.org/
- Cost: Open source Free
- Style: Overheard at the checkout line of an interstate Subway / Love’s travel center, “I had zero idea she was a unicorn”
- Reminders and Idle detection: nope
- Invoicing: Nah
- Demo / free account: free
- Notes: I’m keeping this tool in the round-up ’cause it looks good and has ipad, iphone, linux, etc. It’s more a ToDo manager with good time tracking.
TaskForce
http://www.epiforge.com/TaskForce/
- Cost: $11/mo.
- Style: Your uncle buys a new truck every year and you kinda think he is a turd burglar but you kinda think he is cool.
- Reminders and Idle detection: don’t think so
- Invoicing: yes
- Demo / free account: 30 day demo
- Notes: Integrates with Grindstone2. So they come as a pair, but you could use Grindstone separately
timerSync
http://www.timersync.com/Default.aspx
- Cost: $24 US dollars… and that’s it Forever!
- Style: Freshbooks lapdog is still a pretty good pet.
- Reminders and Idle detection: no
- Invoicing: no
- Demo / free account: no
- Notes: Connects with Freshbooks.
toggl
https://www.toggl.com/
- Cost: $5/mo.
- Style: A spaceman came down to answer some things … we are all color blind. -David Brent
- Reminders and Idle detection: requires Add-on ‘Autopilot’, but I can’t find anything else about it on the site. It sounds AWESOME. It ‘learns’ which programs are billable and which are not. It asks if you want to stop timers when you go between… what? What? WHAT? That’s exactly what I’m talking about. Computers can do this stuff if we ask them to. Programmers, I’m looking at you. is this so hard? c’mon man. but… where is the info on this cool feature? Could it be super secret? revoked b/c of some top secret government project? dunno…
- Invoicing: no, I don’t think so.
- Demo / free account: 30 day Trial
yast
http://www.yast.com/
- Cost: free (ad supported) $6/mo. (no ads)
- Style: The guy who paid attention in AJAX (drag/drop, click/drag, scroll wheel) and a geeky-hot Wisconsin dairy farmer had a baby.
- Reminders and Idle detection: no
- Invoicing: no, but cool reports
- Demo / free account: yes
These last three are really Project Management Apps with time tracking features.
T Sheets
http://www.tsheets.com/
- Cost: free, $10/mo.
- Style: A dude from Tron comes in and orders a pizza. “Hey Flynn.” “Hey Newman”
- Reminders and Idle detection: didn’t find it
- Invoicing: no, integrates with Quickbooks
- Demo / free account: 14 day trial
So1o (Solo)
http://www.thrivesolo.com/
- Cost: $10/mo.
- Style: I am a robot, I love robots. Sexy ass robot.
- Reminders and Idle detection: no
- Invoicing: yes
- Demo / free account: 14 days trial
Projector
http://www.projectorpm.com/
- Cost: $12/mo.
- Style: The neighbor kid down the street that you ask for all the game cheats
- Reminders and Idle detection: can’t tell
- Invoicing: no
- Demo / free account: 30 days demo
- From @projectorapp – “We integrate with Harvest and Freckle – others soon – for invoicing. We’re mainly a project mgmt app”
I may be the only person who understands them but personifying each site was entertaining, sharp and actually helpful.
Game on, Wayne.
Megan, personifying is ok, but sometimes we look more for simplicity and useful features. I switched over from Toggl to http://www.talygen.com which is simple and has useful features like screenshots, and still is value for money as it costs less than Toggl.
You didn’t include HoursTracker…
I use it on my iPhone and its 100% free. You can pay to have multiple web based backups, but you get one that you can overwrite for free.
I love it. You can export jobs as .csv files and copy paste in Excel or other programs for easy invoicing
Have you tried Timetrack? I use it at work, you can download it from http://www.timetrack.eu. You can try the free account (it’s free for less than 10 projects). Runs on PC’s and also on mobile devices.
I have been desperately searching for something that syncs with Quickbooks Pro and has a click-drag option for entering time. I manage a small office of 9 people that were pretty upset when QB discontinued TimeTracker and stuck everybody with eBillity. Yast offers the click-drag capability (albeit horizontal rather than vertical – yes, my office is that picky) so it would be awesome if it could talk to QB. Has anyone heard of any other time tracking tools that sync with QB and don’t suck?? Thx.
The tool that we use to track all our employees is Replicon employee time tracking software.
I’ve been using an online time tracking tool called 88 Miles. http://88miles.net I’ve used a number of the tools mentioned here in the past but never quite settled on one that worked the way I wanted it to. 88 Miles ticks all the boxes – easy to use, comprehensive reporting including a lot of ‘at a glance’ online reports, and very affordable. One thing I really like is it’s a flat rate and they’re not constantly bugging you to upgrade to the ‘Pro’ version. It’s also been really reliable – always available when I want to use it. I recommend it and I voted with my wallet, too.
Hours Tracking is another great option. It’s simple and straightforward, and more affordable than most other full-featured options out there at just $1/month per user. Worth checking out! http://hourstracking.com
Great list! We use http://projectsputnik.com. It has amazing time analysis and good billing.
Cool article. It almost made me want to time-track for the fun of it.
I would still prefer a literate valet.
Accounting sucks. I’m into value pricing.
Hey Gang! Thanks for all the great comments. It might be time to revisit this list and add the tools added here in the comments – keep’em coming!
@Bob – If I ever make my own time tracking tool, it will be called ‘literate valet’ (and will be pronounced like they do in ‘Downton Abbey’)
@Megan – You get me. You really get me.
Thanks for commenting everyone!
“It ‘learns’ which programs are billable and which are not.” You may want to check out TimeCamp, which is purpose-built to automagically track everything you’re working on. http://www.timeandtracking.com/
You may also take a look at time cockpit (http://www.timecockpit.com). It automatically logs all work done on a PC. The tracked activities are displayed in a graphical calendar. You can transform logged activities to time sheet entries and add additional information like the project for billing or project controlling.
If you got an Android phone. Check out the free app Timesheet. No monthly fees and lots of features.
https://play.google.com/store/apps/details?id=com.llamalab.timesheet.free
Hey, you should also check out UpYourTime.
It’s a really awesome time management tool because it has all the features you need if you’re a freelancer or an agency. And it’s really easy to use and customize and it’s also sort of fun to play around with.
Give it a look on http://www.upyourtime.com.